AI prompts for electricians: copy, fill in the brackets, get back on the tools

How to use these prompts

1. Copy the whole prompt (press and hold on your phone, or tap Copy prompt).
2. Paste it into your AI assistant. The free versions are fine.
3. Fill in every [bracket]. Delete any that don't apply.
4. Leave out customer surnames, phone numbers and full addresses. Add those in your own software.
5. Check every number, product name and rule reference yourself.
6. Make it sound like you, then send it from your usual app (Xero, Tradify, Fergus, ServiceM8 and so on).

Set up your "sparky profile" once

1. Write 5 lines: business name, region (NZ or AU state), the work you do (resi/commercial/solar/EV), your tone, and your standard exclusions.
2. Save it in your phone notes.
3. Paste it above any prompt below. You'll get better drafts every time.

1. Quote from rough site notes

Section: Quotes & scope

Copy this prompt and fill in the [square brackets]:

You're helping a [NZ/Australian] electrician write a customer quote. Using my notes below, write: a 2-line summary for the homeowner, a scope of works as bullet points, inclusions, exclusions and assumptions. Leave every price blank as [$___]. Don't invent prices or products. Label it clearly as a QUOTE or an ESTIMATE: [quote/estimate]. Notes: [paste notes or voice-note text]

Tip: Paste in your price list and add "use only these prices". Otherwise leave prices blank and fill them in yourself.

2. Switchboard upgrade, explained for the customer

Copy this prompt and fill in the [square brackets]:

Write a short, friendly explanation for a homeowner about why I'm recommending a switchboard upgrade at their [age/type of house]. Reasons I found: [e.g. old rewireable fuses, no RCD protection, no room for new circuits]. Plain English, no scare tactics, under 150 words. End with the next step: [book a time / approve quote].

Tip: Only list reasons you actually found on site. The AI must not add hazards that aren't there.

3. Good / better / best options (EV charger, heat pump circuit, lighting)

Copy this prompt and fill in the [square brackets]:

Turn these three options for a [job, e.g. home EV charger install] into a simple comparison a customer can understand: what each includes, pros, cons, and who it suits. Option A: [details]. Option B: [details]. Option C: [details]. No prices. I'll add them. Keep it under 200 words.

Tip: Pairs with our explain options tutorial.

4. Exclusions list check

Copy this prompt and fill in the [square brackets]:

Here's a draft electrical quote. List anything a customer might misunderstand, and suggest exclusions I may have missed (e.g. making good, plastering, painting, asbestos, council or network fees, ceiling access). Don't change my prices. Quote: [paste]

Tip: Asking "what might the customer misunderstand?" heads off most disputes before they start.

5. Reply to a "my power keeps tripping" enquiry

Section: Customers & enquiries

Copy this prompt and fill in the [square brackets]:

Write a calm, friendly reply to a customer whose [RCD/circuit] keeps tripping. Ask: when it started, what's switched on when it trips, and whether anything new was installed. Tell them [my earliest availability]. Do NOT give DIY fault-finding steps beyond safely leaving it off and calling me. Under 100 words, text-message style.

Tip: Keep advice to "leave it off and call me". Never let AI coach a customer through electrical work.

6. Running-late text

Copy this prompt and fill in the [square brackets]:

Write a short text to [first name] saying I'm running about [time] late for the [job] in [suburb] because [reason]. Apologise once, give a new ETA, and offer to rebook if that doesn't suit.

Tip: Save it as a phone shortcut and you can send it in 10 seconds from the van.

7. Quote follow-up

Copy this prompt and fill in the [square brackets]:

Write a friendly, no-pressure follow-up to [first name] about the quote I sent on [date] for [job]. Remind them what's included in one line, offer to answer questions, and say how long the quote is valid: [days]. Under 80 words.

Tip: One follow-up after 2–3 days, then one more at a week. After that, leave it.

8. Job-done summary for the customer

Copy this prompt and fill in the [square brackets]:

From my notes, write a short "job completed" message for [first name]: what I did, anything I noticed that needs attention later, and that their [certificate/paperwork] will follow. Notes: [paste]

Tip: Keep the wording of "noticed for later" items factual. Don't let AI make them sound urgent unless they are.

9. CoC / certificate reminder list (NZ)

Section: Certificates & records (admin only)

Copy this prompt and fill in the [square brackets]:

From this list of completed jobs and dates, make a checklist showing which jobs still need my certificate paperwork done and how many days are left before my deadline of [X days — verify current rule]. Jobs: [job ref, finish date].

Tip: AI only builds the reminder list. You complete and sign every certificate. Check the current deadline with the EWRB (NZ) or your state regulator (AU). (verify)

10. Tidy test-record notes

Copy this prompt and fill in the [square brackets]:

Tidy these handwritten test notes into a neat table with columns [circuit, test, reading, pass/fail as I recorded]. Copy my figures exactly. Don't change, round, fill in or guess any value. Flag anything unreadable as [CHECK]. Notes: [paste]

Tip: Check every figure against your tester or your notes before it goes on any record.

11. SWMS / JSA starter

Section: Safety paperwork

Copy this prompt and fill in the [square brackets]:

Draft a starting-point Safe Work Method Statement for [task, e.g. replacing a switchboard in an occupied house] in [NZ/state]. Include task steps, hazards, controls and who is responsible, laid out as a table. Mark anything that depends on site conditions as [CHECK ON SITE]. Note that a competent person must review it.

Tip: See our H&S paperwork tutorial. Always walk the site before relying on it.

12. Toolbox talk outline

Copy this prompt and fill in the [square brackets]:

Write a 5-minute toolbox talk outline for my crew on [topic, e.g. working in ceiling spaces in summer]. Plain bullet points, three key messages, two questions to ask the crew.

Tip: Add your own near-miss story. People remember those better than a list.

13. Technical question, checked (see the safety box above)

Copy this prompt and fill in the [square brackets]:

I'm a licensed electrician. Explain in plain terms the general factors to consider for [e.g. voltage drop on a long sub-main run]. Don't give final values. List which sections of [AS/NZS 3000 / relevant standard] I should check myself, and say clearly where you're unsure.

Tip: Use this to jog your memory, not to make the calculation. Always do the real calc from the standard and the manufacturer's data.

14. Review request

Section: Reviews, marketing & hiring

Copy this prompt and fill in the [square brackets]:

Write a short text asking [first name] for a Google review after their [job]. Thank them, include [review link], keep it under 50 words, no pressure.

Tip: Send it the same day the job's done. See review requests.

15. Before-and-after Facebook post

Copy this prompt and fill in the [square brackets]:

Write a short Facebook post about a [job, e.g. old fuse board replaced with a modern switchboard] in [suburb]. Friendly, no jargon, one safety tip for homeowners, and a call to action to [message/call]. No customer names.

Tip: Get the customer's OK before you post photos of their home.

16. Apprentice job ad

Copy this prompt and fill in the [square brackets]:

Write a job ad for a [first/second]-year electrical apprentice at a small [resi/commercial] business in [town]. What a typical week looks like, what we're looking for (reliable, keen to learn), and how to apply. Casual but professional.

Tip: Check the ad against your apprenticeship provider's rules (verify).

Not sure which AI tool suits your sparky business?

Take the free 6-question quiz. Pick "Electrician" and you'll get a starter stack matched to your jobs and how comfortable you are with tech.

Tools these prompts work with

• ChatGPT: quick quotes and replies
• Claude: long scopes and documents
• Gemini: can read photos of switchboards and sites (features change, so check what the current version can do)
• Xero · MYOB: send the final quote or invoice
• Tradify · Fergus · ServiceM8: job and quote software where you paste scopes
• Zapier: automate follow-up reminders

Can AI write my Certificate of Compliance or ESC?

No. AI can remind you what's due and tidy your notes. The person who did the work completes and signs the certificate. (verify current EWRB/state rules)

What's the best AI app for electricians?

A free general assistant (ChatGPT, Claude, Gemini or Grok Bot) covers most writing jobs. Take our quiz for a stack matched to your business.

Is it safe to put customer details into ChatGPT?

Leave out surnames, phone numbers and full addresses. Add those in your own job or accounting software. See safe AI habits.

Can AI calculate cable sizes or voltage drop?

Don't rely on it. AI can make maths mistakes and may quote overseas rules. Do the calc from AS/NZS 3000 and the manufacturer's data.

Do these prompts work in Australia and New Zealand?

Yes. Put [NZ] or [your state] in the prompt so the spelling and terms suit you, and check any rule references locally.

Do I need to pay for AI to use these?

No. Every prompt here works in the free versions.